36.07.04.01

.01 Accounting Records.

A. A facility operator shall maintain complete, accurate, and legible books and records of all transactions pertaining to the revenues and expenses of a facility.

B. General ledger books and records shall be maintained on a double entry system of accounting with transactions recorded on a basis consistent with generally accepted accounting principles in the United States.

C. Subsidiary ledgers books and records supporting general ledger records shall be prepared in accordance with generally accepted accounting principles in the United States.

D. Subsidiary ledgers and books and records shall include, at a minimum, documents that:

(1) Support the financial statements and all transactions impacting the financial statements including contracts or agreements with manufacturers, contractors, and management companies;

(2) Identify for instant bingo machine on a week-to-date, month-to-date and year-to-date basis:

(a) Coin in;

(b) Coin out;

(c) Win amount;

(d) Win percentage; and

(e) Payout percentage;

(3) Identify all costs and expenses associated with the operation of a facility;

(4) Are prepared in compliance with the internal controls approved by the Commission under this chapter; and

(5) Relate to:

(a) Loans and other amounts payable by a facility operator; and

(b) Investments in property and equipment for the benefit of a facility.