31.08.03.10

.10 Record Retention Requirements.

A. Length of Retention. An insurer that provides a notice of cancellation, nonrenewal, premium increase, or reduction in coverage pursuant to Insurance Article, §§27-613 or 27-614, Annotated Code of Maryland, and this chapter, shall retain a copy of the notice and certificate of mailing for at least 3 years from the effective date of the notice.

B. Form of Records. An insurer may maintain a copy of a notice and certificate of mailing required to be retained by §A of this regulation in paper, photographic, microprocessed, magnetic, mechanical, electronic, digital, or any other medium, if the copy of the notice and certificate of mailing are maintained in a manner that:

(1) Is clear and legible;

(2) Accurately reproduces the original document in its entirety, including any attachments to the document;

(3) Is capable of producing a clear and legible hard copy of the original document; and

(4) Preserves evidence of any signature contained on the document.