31.03.13.02

.02 Producer Register.

A. Required. An insurer authorized to transact the business of insurance in the State shall maintain a producer register.

B. Form and Content.

(1) Within 30 days after appointing an insurance producer, an insurer shall add the following information to the insurer's producer register:

(a) The internal code for the insurance producer;

(b) The Maryland license number of the insurance producer;

(c) If the insurance producer is a business entity, the tax ID number of the insurance producer;

(d) If the insurance producer is an individual:

(i) The first name of the individual; and

(ii) If known, the middle name or middle initial of the individual;

(e) If the insurance producer is an individual, the last name of the individual or, if the insurance producer is a business entity, the name of the business entity;

(f) The business or home address of the insurance producer, consisting of:

(i) The street address of the insurance producer;

(ii) The city of the insurance producer;

(iii) The state of the insurance producer; and

(iv) The zip code of the insurance producer; and

(g) The date that the insurance producer was appointed.

(2) Within 30 days after the effective date of an insurer's termination of an appointment of an insurance producer, the insurer shall add the following information to the insurer's producer register:

(a) The effective date of the termination of the appointment; and

(b) An identifier that indicates if the termination was wholly or partly the result of a belief that the insurance producer engaged or is engaging in any of the activities set forth in Insurance Article, §10-126, Annotated Code of Maryland.

(3) Each item that an insurer is required to include in its producer register under §B(1) and (2) of this regulation shall be entered:

(a) On a separate line or space; or

(b) If the producer register is maintained electronically, in a separate searchable field.

(4) If an insurer maintains its producer register electronically, the insurer shall maintain the producer register in a manner that allows the information in the producer register to be retrieved within 10 working days after a request from the Insurance Commissioner.