A. Records to be Properly Maintained. Immediately after the milk or other fluid dairy product is weighed, sampled, measured, or tested, a permanent record shall be made by a person licensed under these regulations. The record shall include any and all information that may be required. The portion of the record relating to the milk or other fluid dairy products produced by any person shall be open to inspection by that person or his agent at any and all reasonable times.
B. Notification to Producer. The purchaser or appropriate permit holder shall notify the producer of the results of any individual test within 3 working days after the test is accomplished. If the test is made by the producer's agent, however, the agent shall notify the producer of the results of the individual test on or before the date of settlement for the milk or other fluid dairy products involved. The purchaser or purchaser's agent shall, at each and every time of settlement with the producer, give the producer a statement showing the quantity of milk or other fluid dairy products delivered by the producer to the purchaser during the period for which the settlement is made. When the payment is made on a basis of test, statements shall show the average percentage of the tests and the unit used as the basis for the determination of the amount of the payment. The records of the payment shall be kept on file for a period of 12 months.