13B.08.23.11

.11 Record Keeping, Audits, and Annual Reports.

A. All financial books, records, and documents pertaining to the Workforce Development Sequence Scholarship program shall be open to inspection, review, and audit at all times by the Commission, the State auditor, or their authorized representatives.

B. A community college shall include the Workforce Development Sequence Scholarship program in any independent audit conducted for the college on State financial aid programs.

C. Except as provided in §D of this regulation, each community college that participates in the Workforce Development Sequence Scholarship program shall submit to the Office:

(1) By October 15, a report of all initial awards for the academic year that includes for each award the:

(a) Name and social security number of each award recipient;

(b) Cost of attendance for each sequence of courses;

(c) Amount awarded to each recipient;

(d) Workforce development sequence in which each recipient is enrolled;

(e) Any registered apprenticeship in which the recipient participated;

(f) State and county residency of each award recipient; and

(g) For any recipients who are not residents of the State, the Maryland high school from which the recipient graduated;

(2) By January 15, a report of subsequent awards for the academic year that includes for each award the:

(a) Name and social security number of each award recipient;

(b) Cost of attendance for each sequence of courses;

(c) Amount awarded to each recipient;

(d) Workforce development sequence in which each recipient is enrolled;

(e) Any registered apprenticeship in which the recipient participated;

(f) State and county residency of each award recipient; and

(g) For any recipients who are not residents of the State, the Maryland high school from which the recipient graduated;

(3) By June 15, a final, end-of-year report that provides a final cumulative list of recipients that includes for each award the:

(a) Name, social security number, and date of birth of each award recipient;

(b) Cost of attendance for each sequence of courses;

(c) Gender, race, and ethnicity of each award recipient;

(d) Amount awarded to each recipient;

(e) Workforce development sequence in which each recipient is enrolled;

(f) Any registered apprenticeship in which the recipient participated;

(g) State and county residency of each award recipient;

(h) For any recipients who are not residents of the State, the Maryland high school from which the recipient graduated; and

(i) The number of current year recipients registering for the following year to continue their sequence of courses; and

(4) Any additional information required by the Office pursuant to the participating agreement.

D. For the 2018—2019 award year only, a community college shall provide the reports required under §C of this regulation by deadlines established by the Office.