13B.04.03.06

.06 Response to Written Request.

A. If a requested public record is not in the custody or control of the person to whom the written request is made, that person shall, within 10 working days of the receipt of the request:

(1) Notify the requester of that fact;

(2) Relate to the requester the identity or location, or possible location, of the custodian, if known; and

(3) Forward the request to the custodian, if known.

B. If the custodian decides to grant a written request, the custodian shall produce the record for inspection immediately or within a reasonable period of time that is needed to retrieve and prepare the public records, but not to exceed 30 days from the date the custodian receives the written request.

C. If the custodian decides to deny a written request, the custodian shall do so within 30 days from the date the custodian receives the written request. Upon deciding to deny the request, the custodian shall immediately notify the requester of the denial. Within 10 working days of the denial, the custodian shall transmit to the requester a written statement that sets forth the reasons and legal authority for the denial and that contains a notice of the remedies for review of the denial. The custodian shall permit inspection of any part of the public record that is subject to inspection and is reasonably severable.

D. With the consent of the requester, a time limit imposed by § A-----C of this regulation may be extended for an additional period not to exceed 30 days.