11.17.09.05

.05 Source Document Exception Process.

A. In accordance with 6 CFR §37.11(h), the Administration has established an exception process for the issuance of a license or identification card to an applicant who is unable to comply with all the source document requirements for proof of identity or residency.

B. If an applicant is unable to comply with the source document requirements set forth in Regulation .04 of this chapter due to circumstances beyond the applicant's control, the applicant may submit the alternate source documents under §§C—E of this regulation.

C. The Administration may accept the following documents as proof of Maryland residency if submitted by an applicant under the following circumstances.

(1) If the applicant is a dependent:

(a) Under the age of 21 and resides with the parent or guardian:

(i) Written certification of the residence of the parent or guardian with whom the applicant resides, signed in the presence of a representative of the Administration; and

(ii) A valid Maryland license or identification card for proof of the parent or guardian’s identity and Maryland residence address;

(b) Twenty-one and over:

(i) Written certification of the residence of the person with whom the applicant resides, signed in the presence of a representative of the Administration;

(ii) Documentation to prove the applicant is a dependent of the individual certifying the residency; and

(iii) A valid Maryland license or identification card for proof of identity and Maryland residence address of the person with whom the applicant resides;

(2) If the applicant is a married individual:

(a) A statement from the applicant's adult spouse with whom the applicant resides, signed in the presence of a representative of the Administration; and

(b) A valid Maryland license or identification card for proof of identity and Maryland residence address of the adult spouse with whom the applicant resides;

(c) If last names are different, an original or certified copy of their marriage certificate or tax filings;

(3) If the applicant is a resident of a nursing home, a statement from the nursing home written on the nursing home's letterhead, which shall include:

(a) The applicant's full name and date of birth;

(b) Address of the nursing home;

(c) Name and phone number of the contact person at the home; and

(d) Signature of the nursing home's manager or representative;

(4) If the applicant is an inmate or former inmate within 60 days of release:

(a) An Order of Parole;

(b) An Order of Mandatory Release; or

(c) An address certification form issued by the Administration and signed by a designated official of the correctional facility, or other designated official of the Department of Public Safety and Correctional Services or Federal Bureau of Prisons;

(5) If the applicant is a homeless individual, an original letter on letterhead from a homeless shelter, or service provider, which shall include:

(a) A statement that the applicant is homeless;

(b) The address of the shelter or service provider;

(c) The name and phone number of the contact person; and

(d) The signature of the shelter representative or service provider; or

(6) If the applicant is in the care of the Department of Juvenile Service, the Administration may accept an address certification form issued by the Administration and signed by a designated official of the Department of Juvenile Services.

D. The Administration may accept the following documents as proof of identity and date of birth if the applicant is unable to provide the source documents defined under Regulation .04 of this chapter:

(1) Original or certified U.S. adoption records with name and date of birth; or

(2) A United States Passport that has been expired for less than 5 years.

E. If the applicant is 65 years old or older, the Administration may accept the following documents as proof of identity and date of birth if the applicant is unable to provide the source documents defined under Regulation .04 of this chapter:

(1) An original or certified copy of a military discharge document from the military with the applicant's name and date of birth; or

(2) A Social Security Administration Benefits Summary with full name and date of birth included with one of the following:

(a) A hospital birth certificate issued by a hospital in the United States and showing the applicant’s name and date of birth;

(b) A baptismal certificate issued within the United States and showing the applicant’s name and date of birth; or

(c) A census record issued by the United States Census Bureau showing the applicant’s name and date of birth;

(d) A Veterans Identification Card issued by the United States Department of Veterans Affairs showing the applicant’s name; or

(3) Other documents designated as acceptable by the Administration.

F. If an applicant is incapacitated and physically unable to visit the Administration to apply for an identification card in person, the Administration may complete the application and issuance process by mail if the applicant:

(1) Holds or has held a Maryland license or identification card and there is a usable image and signature of the applicant on file;

(2) Submits certification stating the reason the applicant is physically unable to apply for an identification card in person; and

(3) Submits a completed application and includes any applicable fees.