11.12.02.04

.04 Records.

A. Records Retention. A title service agent shall retain those records relating to the business for a minimum of 3 years. These records shall include, but are not limited to, transaction transmittal forms specified in Regulation .05 of this chapter and those records relating to the collection of:

(1) Excise tax;

(2) Titling and registration fees; and

(3) Other fees collected for the Administration.

B. These records shall identify the:

(1) Customer's file number;

(2) Customer's name and address;

(3) Vehicle's:

(a) Make,

(b) Year,

(c) Vehicle identification number;

(4) Type of transaction; and

(5) Fees collected for the Administration.

C. The records shall be readily available for inspection by the Administrator or the Administrator's designated representative.