| File | Abstract |
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23.02.01.00.htm
| 23.02.01.00. Title 23 BOARD OF PUBLIC WORKS Subtitle 02 PROGRAM ADMINISTRATION Chapter 01 Standard Travel Regulations Authority: Education Article, §14-104 and 14-404; State Finance and Procurement Article, §10-203; Annotated Code of Maryland |
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23.02.01.01.htm
| 23.02.01.01. 01 Scope.. A. Unless otherwise provided by law, these regulations apply to all travel for official business undertaken by officials and employees of units of the Executive Branch of the State government, except elected officials and officials and employees of the University of Maryland System, Morgan State University, and St. Mary's College of Maryland.B. If a contract specifically provides for their application, these regulations may apply to official business travel of pers |
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23.02.01.02.htm
| 23.02.01.02. 02 Definitions.. A. In this chapter, the following terms have the meanings indicated.. B. Terms Defined.. 1) "Board" means the Board of Public Works.. 2) "Conferences, conventions, and seminars" means non-routine official business meetings for the purpose of discussing or deciding matters related to the accomplishment of position responsibilities.3) "Credit services contractor" means a private entity under contract with the State to extend the State credit for purposes |
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23.02.01.03.htm
| 23.02.01.03. 03 Policy.. A. These regulations establish a State Travel Management Program, under the jurisdiction of the Secretary, Budget and Management, to help ensure fairness in the application and administration of travel expense reimbursement and to reduce and control the State's costs related to travel.B. An employee traveling on official business is expected to exercise the same care incurring expenses as would a prudent person traveling for personal reasons. Travel for bus |
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23.02.01.04.htm
| 23.02.01.04. 04 Travel Management Office.. A. The State Travel Management Office is established in the Department of Budget and Management to administer the State Travel Management Program.B. The State travel manager shall:. 1) Oversee the operations of the Travel Management Office;. 2) Monitor contractor performance and unit compliance; and. 3) Work with State units to ensure the effective and efficient operation of the Travel Management Program. |
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23.02.01.05.htm
| 23.02.01.05. 05 Unit Heads.. A. Unit heads shall:. 1) Be responsible for ensuring compliance with this chapter by providing adequate internal control over employee travel;2) Designate an existing employee or employees to serve in a subsidiary capacity as an agency travel coordinator or coordinators within their organization for the purpose of monitoring employee compliance with these regulations and performing other duties listed in Regulation .06.B. Exceptions to using th |
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23.02.01.06.htm
| 23.02.01.06. 06 State Agency Travel Coordinators.. The agency travel coordinators shall be responsible for:. A. Monitoring employee compliance in accordance with this chapter;. B. Providing assistance to employees concerning questions and problems with travel;. C. Serving as liaison with the Department's Travel Management Office and the travel and credit service contractors. |
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23.02.01.07.htm
| 23.02.01.07. 07 Secretary.. The Secretary shall be responsible for the:. A. Development and promulgation of the regulations in this chapter, including travel reimbursement rates, with the approval of the Board;B. Procurement of travel and credit service contracts and rate agreements;. C. Development and administration of travel and credit service contracts and rate agreements;. D. Program monitoring, evaluation, and guidance;. E. Liaison with State units to ensure the effectiv |
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23.02.01.08.htm
| 23.02.01.08. 08 Travel Services Contractor.. A. The Secretary may contract with travel service providers, or with a single provider, to acquire travel services for State employees traveling on official business.B. Upon written notification of the Secretary to the unit head, employees shall book all airline, railway, and ship travel, all car rentals, and all lodging reservations through the State travel service contractor, except under the following circumstances:1) An unusual situation m |
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23.02.01.09.htm
| 23.02.01.09. 09 Air Travel Accident Insurance.. Air travel insurance is provided through the State Treasurer's Office. Beneficiaries are those designated with the Maryland State Retirement and Pension System. Questions concerning policy coverage or the designation of beneficiaries shall be directed to the State Treasurer's Office. |
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23.02.01.10.htm
| 23.02.01.10. 10 Travel Authorization.. A. In-State Business Travel. Subject to appropriated funds, routine business travel may be authorized in accordance with appropriate internal approval procedures of the unit responsible for the official State business.B. Out-of-State or Out-of-Country Business Travel. Subject to appropriated funds, a unit head or designee may authorize out-of-State and out-of-country travel for official business. Requests for authorization shall be submitt |
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23.02.01.11.htm
| 23.02.01.11. 11 Travel Payment and Reimbursement.. A. Each employee's reimbursement request shall include:. 1) The Comptroller of the Treasury's GAD Form X-3A, "Individual Request for Out-of-State Travel, in accordance with Regulation .10 of this chapter;2) The Comptroller of the Treasury's GAD Form X-5, "State of Maryland Expense Account". 3) Itemized receipted bills and such other supporting documentation of expenses as may be required by the Comptroller.B. Payment for Airline an |
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23.02.01.12.htm
| 23.02.01.12. 12 Reimbursable Expenses.. A. General. The State shall reimburse employees for authorized necessary travel and related expenses incurred by the employee. The State may not reimburse an employee for transportation, lodging, meal expense, or any other costs incurred by a spouse, child, or other person not essential to the business mission, who accompanies the employee on an official business trip. For reimbursement of travel expenses, including meals and expenses other than |
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23.02.01.9999.htm
| 23.02.01.9999. Administrative History Effective date: July 5, 1988 (15:12 Md. R. 1447). Regulation .01A amended effective May 7, 2007 (34:9 Md. R. 827). Regulation .01C amended effective January 31, 2005 (32:2 Md. R. 148). Regulation .02B amended effective January 31, 2005 (32:2 Md. R. 148) May 7, 2007 (34:9 Md. R. 827) June 9, 2014 (41:11 Md. R. 606)Regulation .03 amended effective July 1, 1989 (16:12 Md. R. 1338) January 31, 2005 (32:2 Md. R. 148). |
