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14.18.05.00.htm 14.18.05.00. Title 14 INDEPENDENT AGENCIES Subtitle 18 STATE ARCHIVES Chapter 05 Archival Standards for Records on Microfilm Authority: State Government Article, §9-1007 and 10-632, Annotated Code of Maryland
14.18.05.01.htm 14.18.05.01. 01 Purpose.. These regulations establish uniform methods for the microfilming of records. The standards in these regulations ensure the economical production and use of microfilm in record keeping to meet legal and archival requirements and preserve the integrity of the original records.
14.18.05.02.htm 14.18.05.02. 02 Scope.. A. These regulations apply to the microfilming of record material by any agency of State, county, or local governments.B. With the written approval of the State Archivist, the head of an agency or office may destroy original material that has been photographed, photocopied, or microphotographed if:1) The head of the agency or office offers the original material to the Archives, but the Archives declines to accept;2) The copy is made in a manner that meets the sta
14.18.05.03.htm 14.18.05.03. 03 Definitions.. A. In this chapter, the following terms have the meanings indicated.. B. Terms Defined.. 1) "Agency" means any unit of State, county, or local government.. 2) "Archives" means the State Archives.. 3) "Division" means the Records Management Division of the Department of General Services.. 4) "Office" means a part of an agency.. 5) "Record" means documentary material in any form or format including paper, microform, electronic record, or other medium, that is:
14.18.05.04.htm 14.18.05.04. 04 Microfilm Standards.. A. Microfilm shall be of the type suitable for archival quality. Archival quality or permanent film is defined as any film that is equal to or better than silver-gelatin film, as specified in the "American National Standard for Imaging Media (Film)Silver-Gelatin Type―Specifications for Stability (ANSI/NAPM IT9.1-1992) and in the "American National Standard for Photography―Determination of Regional Thiosulfate and Other Related Chemicals in Proces
14.18.05.05.htm 14.18.05.05. 05 Agency Responsibility.. A. When paper records are to be microfilmed, and the microfilm is scheduled for permanent retention, the paper records may not be destroyed until the microfilming of those records and the subsequent processing and inspection of the film has been completed in compliance with the standards in Regulation .04G and H of this chapter, nor until the State Archivist has approved the destruction of those records. Permission to destroy record material shal
14.18.05.9999.htm 14.18.05.9999. Administrative History Effective date: August 15, 1994 (21:16 Md. R. 1390).
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