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14.18.03.00.htm 14.18.03.00. Title 14 INDEPENDENT AGENCIES Subtitle 18 STATE ARCHIVES Chapter 03 Local Archives Authority: State Government Article, ァァ9-1007 and 10-632, Annotated Code of Maryland
14.18.03.01.htm 14.18.03.01. 01 Establishment.. To establish a local archives as the repository for the permanently valuable records of the executive and legislative branches of a county or municipal government, the county or municipal government shall submit a request in writing to the State Archivist. The request shall consist of a proposal that meets the standards and requirements set by this chapter and shall be approved in writing by the State Archivist before implementation.
14.18.03.02.htm 14.18.03.02. 02 Collection Policy.. A. A local archives may collect the records of a:. 1) County executive's office and its departments;. 2) County council and its departments;. 3) Board of county commissioners;. 4) County administrative offices; and. 5) Municipal government offices.. B. The State Archives is the official repository for permanent records of the following agencies, whose records may not be deposited in a local archives:
14.18.03.03.htm 14.18.03.03. 03 Records Retention and Disposal.. A local archives shall follow the requirements of COMAR 14. 18.02 governing records retention and disposition schedules, except in reference to the provisions regarding the Records Management Division of the Department of General Services.
14.18.03.04.htm 14.18.03.04. 04 Archival Qualifications.. The minimum qualifications for the archivist or archivists responsible for managing the daily operations of a local archives shall include graduation from an accredited:A. Four-year college or university, preferably with a degree in history, archival science, library science, or related field and 3 years of full-time, or its equivalent, professional archival experience; orB. College or university with a Master's degree in history, archival scienc
14.18.03.05.htm 14.18.03.05. 05 Public Access to Records.. A. A local archives shall provide the public with access to government records in accordance with State Government Article, §10-611―10-628, Annotated Code of Maryland.B. To facilitate access, a local archives shall provide a guide to its record holdings or be developing a guide. A copy of all published or unpublished finding aids shall be deposited with the State Archives.
14.18.03.06.htm 14.18.03.06. 06 Copying of Records.. A. Whenever permanent records are microformed or recorded on an equivalent medium, a local archives shall:1) Meet standards of permanence and durability acceptable to the State Archives; and. 2) Deposit the master security microforms with the State Archives.. B. The State Archives may require that:. 1) Records of historical importance be microformed or copied on an equivalent medium at the expense of a local archives; and
14.18.03.07.htm 14.18.03.07. 07 Preservation and Security of Records.. A. Records in the form of loose papers shall be stored in acid-neutral folders and acid-neutral boxes.B. Records shall be handled so as to prevent physical damage to them.. C. Temperature in the records storage area shall be maintained at 65°F, plus or minus 5°F, at all times.D. Relative humidity in the record storage area shall be maintained at 55 percent, plus or minus 5 percent, at all times.
14.18.03.08.htm 14.18.03.08. 08 Transfer of Records to the State Archives.. A local archives may transfer permanent records to the State Archives. If a local archives ceases operation, the permanent records shall be offered to the State Archives.
14.18.03.9999.htm 14.18.03.9999. Administrative History Effective date: July 12, 1987 (14:14 Md. R. 1574).
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