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33.03.01.00.htm 33.03.01.00. Title 33 STATE BOARD OF ELECTIONS Subtitle 03 RECORDS MANAGEMENT Chapter 01 Management Program Authority: Election Law Article, §2-102(b)4) 2-106, and 2-202(b)10) State Government Article, Title 10, Subtitle 6; Annotated Code of Maryland
33.03.01.01.htm 33.03.01.01. 01 Definitions.. A. In this chapter, the following terms have the meanings indicated.. B. Terms Defined.. 1) "Program" means the Election Records Management Program established under this chapter.. 2) Record.. a) "Record" means any documentary material, in any form or format, including paper, microfilm, electronic, or any other medium, that is:i) Created by the State Board or a local board; or. ii) Received by the State Board or a local board in connection with public business..
33.03.01.02.htm 33.03.01.02. 02 Administrator to Establish.. The State Administrator shall establish and supervise an Election Records Management Program for the continual, economical, secure, and efficient management of all records of the State Board and local boards.
33.03.01.03.htm 33.03.01.03. 03 Program Components.. The Program shall comprise procedures for, among other things, the:. A. Storage and security of all records; and. B. Preparation, approval, and implementation of record retention and disposal schedules that ensure the:1) Retention of all records for the periods required by law or otherwise as needed for the operations of the boards; and2) Orderly disposition of records no longer needed for the operations of the boards..
33.03.01.04.htm 33.03.01.04. 04 Storage and Security.. A. Minimum Standards. The Administrator's procedures shall establish minimum standards, consistent with law and these regulations, for the safe and secure storage of all records.B. Local Compliance.. 1) Except as provided in §B(2) of this regulation, each local board shall comply with the minimum standards.2) If local conditions prevent compliance with one or another of the minimum standards, an election director may apply to the State Administrator for
33.03.01.05.htm 33.03.01.05. 05 Retention and Disposition ― Statewide Schedules.. A. Administrator to Develop.. 1) With the assistance of the Records Division and the State Archivist, the State Administrator shall prepare and obtain legal authorization to implement one or more Statewide retention schedules to govern the retention and disposition of all election-related records of the various boards.2) These Statewide schedules shall encompass, among other records designated by the State Administrator:
33.03.01.06.htm 33.03.01.06. 06 Retention and Disposition ― Local Schedules.. A. Election Directors to Develop. With the assistance of the Records Division and the State Archivist, each election director shall prepare and obtain legal authorization to implement one or more supplemental retention schedules to govern the retention and disposition of all local records not encompassed by a Statewide retention schedule.B. Governing Law.. 1) The local schedules shall be developed and implemented in accordance with:.
33.03.01.07.htm 33.03.01.07. 07 Transfers to State Archives.. Whenever a local board transfers documents to the State Archives, the election director shall:. A. Make a record that indicates the nature of the documents and identifies them for retrieval; and. B. File a copy of the record with the State Board..
33.03.01.08.htm 33.03.01.08. 08 Disposition of Unvoted Ballots.. The local board may destroy all unvoted ballots after ballot accounting has been completed and after the period for a recount or judicial challenge is complete.
33.03.01.9999.htm 33.03.01.9999. Administrative History Effective date:. Regulations .01―08 adopted as an emergency provision effective February 1, 2000 (27:5 Md. R. 579) adopted permanently effective April 17, 2000 (27:7 Md. R. 709)Regulation .04C adopted effective February 29, 2016 (43:4 Md. R. 333). Regulation .05A amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1483) amended permanently effective September 22, 2008 (35:19 Md. R. 1717)
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