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13a.17.03.00.htm 13A.17.03.00. Title 13A STATE BOARD OF EDUCATION Subtitle 17 CHILD CARE ― LETTERS OF COMPLIANCE Chapter 03 Management and Administration Authority: Education Article, §9.5-401, 9.5-404, 9.5-405, 9.5-409, 905-411, and 9.5-413―9.5-418; General Provisions Article, §4-333; Human Services Article, §1-202; Annotated Code of Maryland Agency Note: Federal Statutory Reference ― Americans with Disabilities Act of 1990 (42 U.S.C. §12101 et seq. Pro-Children Act of 1994 (20 U.S.C. §6081 et seq. C
13a.17.03.01.htm 13A.17.03.01. 01 Multi-Site Facilities.. A nursery school or child care program may have more than one location and may be treated as one facility for purposes of this subtitle only if:A. The buildings:. 1) Function as one integrated center, are in close proximity such as across the street or on the same campus, and are connected by an intercom system; and2) Are under the supervision of one director; and. B. Two or more locations:.
13a.17.03.02.htm 13A.17.03.02. 02 Admission to Care.. A. An operator may not admit a child for care unless the operator has:. 1) Met the applicable requirements of this regulation; and. 2) If the child is temporarily admitted or retained in care on a temporary basis pursuant to §E of this regulation, received the written records required by Regulation .04C―H of this chapter.B. At or before the child's admission to care, the operator shall obtain:.
13a.17.03.03.htm 13A.17.03.03. 03 Program Records.. The operator shall:. A. Create and maintain, for at least 2 years after their creation, records of program:. 1) Enrollment, with each child's name, address, telephone number, date of birth, and dates and time periods for that enrolled; and2) Attendance, by groups of children, which indicate:. a) The dates of attendance of each child in the facility; and. b) Verification by each child's parent of that child's recorded daily attendance in care.. B. Maintain:.
13a.17.03.04.htm 13A.17.03.04. 04 Child Records.. A. For each child admitted to, or continuing in care, the operator shall maintain written records, on forms provided or approved by the office, that meet the requirements of this regulation.B. Each child's written records shall be:. 1) Readily accessible to all staff members providing care to the child; and. 2) Kept on file at the facility during the period of a child's enrollment and for 2 years after the child's disenrollment.
13a.17.03.05.htm 13A.17.03.05. 05 Staff Records.. The operator shall:. A. Maintain and, upon request by the office, submit a current and complete:. 1) List of personnel, on a form supplied or approved by the office, that includes each individual, whether paid or unpaid, who works at the facility on a routine basis; and2) Staffing pattern, on a form supplied or approved by the office, that specifies:. a) The number and ages of children enrolled;. b) The staff/child ratio in relation to the daily schedule; and.
13a.17.03.06.htm 13A.17.03.06. 06 Notifications.. The operator shall:. A. Within 5 business days of its occurrence, provide written notification to the office about the:. 1) Addition of a new employee or staff member that includes:. a) The individual’s full name, date of birth, and date of hire;. b) Information about the individual’s work assignment;. c) Proof of compliance with the laws and regulations pertaining to criminal background checks; and. d) Signed and notarized permission to examine reco
13a.17.03.07.htm 13A.17.03.07. 07 Change of Operation.. A. Except when converting the facility to a summer camp, if an operator wishes to make any changes from the current letter of compliance, such as rooms not previously approved for child care, capacity, hours of operation, age groups served, or the introduction of food service, the operator shall request and obtain written approval of the change from the office before implementing the change.B. After determining whether the proposed change m
13a.17.03.08.htm 13A.17.03.08. 08 Variances.. A. An office may grant a variance to a regulation under this subtitle:. 1) If the safeguards to a child's health, safety, or well-being are not diminished;. 2) When the operator presents clear and convincing evidence that the regulation is met by an alternative which complies with the intent of the regulation; and3) For a limited period of time as specified by the office, or for as long as the letter of compliance remains in effect and the operator continues to
13a.17.03.09.htm 13A.17.03.09. 09 Advertisement.. A. An operator may not advertise child care services unless the facility holds a current letter of compliance issued by the office.B. An advertisement of the facility shall:. 1) Specify that the facility holds a letter of compliance; and. 2) Include the letter of compliance number issued to the facility by the office..
13a.17.03.9999.htm 13A.17.03.9999. Administrative History Effective date: October 20, 2008 (35:21 Md. R. 1827). Regulation .02 amended effective July 20, 2015 (42:14 Md. R. 883). Regulation .02D, E amended effective January 13, 2020 (47:1 Md. R. 16). Regulation .03 amended effective April 19, 2010 (37:8 Md. R. 619). Regulation .03B amended effective June 24, 2013 (40:12 Md. R. 1043) January 13, 2020 (47:1 Md. R. 16)Regulation .04 amended effective January 13, 2020 (47:1 Md. R. 16).
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